Executive Assistant (CEO)

 Employment Type -  Permanent Part Time

Hours per fortnight - 40 

Job Category - Executive Assistant (CEO)

Req Id - 5061 

• Part-time | 40 hours per fortnight | Hybrid role
• Freedom to design a schedule that works for you
• Respectful work environment

What you’ll do

We’re looking for a proactive and highly organised Executive Assistant to the CEO who thrives on keeping things running smoothly. Reporting directly to the CEO, you’ll play a central role in managing schedules, coordinating meetings and events, and ensuring the Executive office operates efficiently and effectively.

In this key position, you'll handle diary management, travel arrangements, and prepare agendas, minutes, and follow-up actions. You’ll also contribute to continuous improvement, bringing fresh ideas and a strong customer focus to streamline processes and enhance team performance.

Collaboration is key—you’ll work closely with other Executive Assistants, offering support when needed and contributing to shared goals. If you're someone who anticipates needs, loves structure, and takes pride in creating order from chaos, we’d love to hear from you.

What we offer

• 40 hours per fortnight – perfect for work-life balance
• Hourly rate $33.78 - $37.35 based on experience
• A values-driven, supportive workplace culture
• Free onsite staff parking for convenience
• Complimentary access to our fully equipped onsite gym to support your wellbeing
• Generous salary packaging benefits - Up to $9,010 p.a. plus an additional $2,650 p.a. for meals and entertainment
• Novated leasing options to help you save on vehicle expenses
• Access to our Employee Assistance Program, offering emotional support for you and your family

About You

You're highly organised, calm under pressure, and know how to juggle priorities to meet tight deadlines with minimal supervision. A confident communicator, you tailor messages to suit different audiences while reflecting the organisation’s values.

Tech-savvy and resourceful, you use a range of software tools to manage meetings, documents, and admin tasks efficiently—and you’re always happy to help others do the same. Most importantly, you're a collaborative team player who brings a positive, can-do attitude and supports shared goals with ease.

Ready to take the next step in your career?
Apply today and help us achieve our vision of a healthy and well community. Access the position description here.

If you need assistance or aren’t comfortable with online applications, please contact our HR team for support 03 5558 6000 or email humanresources.tdhs@swarh.com.au. Please note, we do not accept resume’s via email.

Diversity and Inclusion

We value diversity and inclusion, celebrating the unique backgrounds and talents of our team to create a respectful, supportive workplace. This commitment helps us provide compassionate, equitable care to all. We encourage applications from Aboriginal and Torres Strait Islander peoples, individuals with disabilities, and diverse backgrounds, and offer support throughout the recruitment process. We are also dedicated to the safety and wellbeing of children and young people, in line with Victorian Government Child Safe Standards. Click here for further information on the Victorian Government’s Child Safe Standards.

Discover Timboon & District Healthcare Service

We are a multipurpose facility dedicated to delivering comprehensive health services that promote optimal well-being, enabling individuals to actively engage in and contribute to their community. Our commitment is embodied in our vision, mission, and ICARE values: Integrity, Compassion, Accountability, Respect, and Excellence. Nestled in the scenic town of Timboon—a charming, wooded valley just 17 km from the stunning 12 Apostles coastline—our healthcare service offers a unique opportunity to combine your passion for helping others with the refreshing lifestyle of the countryside. Experience the joy of making a real difference while enjoying fresh country air and exploring this award-winning region, recently named the TAC Victorian Top Tiny Tourism Town 2024. With Warrnambool only 40 km away and Geelong within a two-hour drive, you’ll have the perfect balance of peaceful rural living and easy access to city amenities.

All successful applicants are required to satisfactorily clear a National Police Check (conducted by TDHS) and a National Disability Insurance Scheme (NDIS) Check and Working with Children Check (provided by you).

Contact person: Human Resources
Email: humanresources.tdhs@swarh.vic.gov.au
Phone: 03 5558 6000

Application closing date: 19 June 2025