Executive Assistant (CEO)

·         Flexible hybrid working arrangement – enjoy a 5-day fortnight

·         Showcase your organisational and administrative expertise

·         Work in a dynamic, community-focused organisation in the beautiful Southwest Victoria

About Timboon & District Healthcare Service

Timboon and District Healthcare Service (TDHS) is a multipurpose service providing a range of health services ensuring optimal health and overall well-being for individuals, allowing them to fully participate in, and contribute to their community. This is also reflected in our vision, mission and ICARE values: Integrity, Compassion, Accountability, Respect and Excellence.

About the Role ​

Reporting to the CEO, the Executive Assistant (CEO) is a key role to the effective and efficient functioning of the Executive team. From time-to-time assistance provided to other Executive Assistant (EA) team members to complete general administrative tasks.

Duties include:

• Executive support: Manage CEO's diary, coordinate meetings/events, maintain office systems.
• Continuous improvement: Commitment to quality, innovation, and customer focus.
• Work collaboratively with fellow Executive Assistants, contributing equally to team efforts in achieving organisational goals
• Arrange meetings, including co-ordinating papers, organising venues, catering, agendas, taking minutes, follow up actions and making travel and accommodation arrangements.

The hours are part- time 40 hours per fortnight.

What you will need

To be successful in this role you will have:

• Demonstrated capacity to determine priorities, meet strict timelines and work under pressure with minimal supervision and as a member of a team
• Information is conveyed in a way that is professional (fit for purpose), clear, relevant to the audience (or audiences) and is consistent with TDHS’ branding and values
• Uses a wide range of software application and its features for preparation of documents, coordination of meetings and general administrative tasks; assists others with problem-solving on word processing and related applications
• Cooperates and works well with others in the pursuit of team goals, shares information appropriately and gains the support of others

All successful applicants are required to satisfactorily clear a National Police Check (conducted by TDHS) and a National Disability Insurance Scheme (NDIS) Check and Working with Children Check (provided by you). All successful applicants will be required to obtain the annual influenza.

Timboon & District Healthcare Service Benefits

•           Staff fun days
•           Remote Area Housing Tax Concession for remote area dwellers
•          Attractive Salary Packaging benefits. Salary packaging up to $9,010 p.a and Meals and Entertainment Benefit up to $2,650 p.a.
•          Novated leasing
•          Access for employees and their family to the Employee Assistance Program providing emotional, financial and legal support 24/7
•          Staff Car Park
•          Free access to onsite gym

Applications close: Wednesday 4th June 2025

Further information can be obtained by contacting Human Resources on 03 5558 6000, humanresources.tdhs@swarh.vic.gov.au

View a position description for Executive Assistant (CEO)  prior to applying.

If you need assistance with your application for this role, please email the Human Resources team at humanresources.tdhs@swarh.com.au with your preferred contact method and details, and we will get in touch with you.

Diversity and Inclusion

We believe in the power of diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of our team members, fostering an environment where everyone feels valued and respected.

Our commitment to diversity strengthens our ability to provide compassionate and equitable care to all individuals, regardless of their backgrounds, abilities and identities.

We are committed to providing positive employment opportunities and a workplace that promotes wellbeing, and we welcome and encourage applications from those who identify as Aboriginal and/or Torres Strait Islander.

We actively encourage individuals with disabilities and diverse backgrounds and identities to apply for our positions. Should you require any reasonable adjustments or support during the recruitment process, we are here to assist you every step of the way.

We are committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards.

About the Region

Located in picturesque Timboon, a small town tucked into a wooded valley just 17 km north of the 12 Apostles coastline bursting with flavour and charm, working at our healthcare service will give you the opportunity to earn your living nurturing your desire to help others, while breathing fresh country air and exploring all that this beautiful part of the world has to offer.

Embrace the chance to make a real difference while breathing fresh country air and exploring this award-winning region, crowned the TAC Victorian Top Tiny Tourism Town 2024.

With Warrnambool just 40 km away and Geelong within a 2-hour drive, you'll enjoy the perfect blend of rural tranquillity and city convenience.

Please note Timboon and District Healthcare Service will only contact you via our official email and never use unconventional means, such as text messaging or other services.