Ward Clerk | Mental Health, Drugs and Alcohol Service
Employment Type - Permanent Part Time
Hours per fortnight - 48 hours per fortnight
Job Category - Administration - Administration Assistant
Req Id - 7384
- Enjoy a rewarding position in a supportive team environment!
- 7 Day rotating roster to include Day, Evening & Weekend Shifts
- Permanent Part time Ward Clerk
About the role
Provide ward clerk assistance, secretarial, and receptionist services within Mental Health Drug Alcohol Service Inpatient Units, to enable the team to provide efficient, courteous and clinically effective treatment and care for people experiencing the effects of major mental illness and/or drug and alcohol issues.
Key Responsibilities
- Entry of data, print and complete routine reports from relevant databases such as, but not limited to iPMS, The Care Manager (TCM), Bossnet and RAPID in accordance with Barwon Health requirements for use in patient care and health services analysis.
- Entry of other data into administration spread sheets and data base systems and production or printing of routine reports.
- Accurate labelling and scanning of client documentation into electronic systems.
- Participate in the orientation and training of new staff, when required.
- Promptly answer telephones and provide courteous response Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
What We Are Looking For
- Highly organised and detail-focused administrator with proven ability to manage data entry, documentation, and reporting accurately across multiple systems.
- Professional and compassionate communicator who can provide a courteous, responsive first point of contact for consumers, families, and clinical teams.
- Reliable team contributor who thrives in a fast-paced inpatient environment, supports team operations, and contributes to onboarding and continuous service improvement.
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
- Excellent working conditions and a strong sense of job satisfaction
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
- Extensive professional development opportunities
- Attractive salary packaging benefits
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650
For more information about working at Barwon Health, please click Here
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child Safety
We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)
Additional information
If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au
All appointments are subject to:
- Satisfactory Police Record Check
- Immunisation Status Clearance
- Working with Children Check (if applicable)
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.
Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.
Contact person: Lyn Fox | Team Leader | Ward Clerks | MHDAS | Barwon Health
Email: lynette.fox@barwonhealth.org.au
Phone: 0409 414 057
Application closing date: Sunday 29, March 2026
Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the Employee Login on the external Careers Page or access the Careers Page through the intranet before applying.
Shortlisting may commence prior to the closing date - early applications are encouraged.