Support & Administration Officer (Grade 1), Building Services

• Build your career with Victoria’s largest regional health service
• Join a supportive, high-performing team making a real community impact 
• Permanent full-time role | 80 hours per fortnight | ADOs | five weeks leave (pro-rata) & salary packaging opportunity  

About the role 

As the Support and Administration Officer (Grade 1), Building Services you will be responsible for undertaking tasks to ensure a co-ordinated and dynamic customer focused Building Services team and carry out timely and accurate information processing, data entry and quality activities including customer service and reception duties. To provide and facilitate a superior level of customer service and administration support to the Building Services Department and manage, collate, and report on all Accounts Payable functions within the Building Services Department

Key responsibilities 

• Process, verify and record supplier and utility invoices, ensuring accurate and timely payments in accordance with organisational policies and procedures.
• Provide professional customer service by responding to invoice, maintenance, parking and general enquiries from staff, contractors and stakeholders.
• Maintain accurate financial records, BEIMS data, filing systems and statistical reports, ensuring compliance with relevant policies, procedures and contractual obligations.
• Support the effective day-to-day operations of Building Services through reception duties, administrative support, quality improvement and adherence to Barwon Health values, safety and compliance requirements.

What we’re looking for 

• Strong customer service, communication and interpersonal skills, with the ability to build effective relationships and manage enquiries professionally.
• Highly developed organisational, planning and time management skills, with the ability to prioritise competing tasks and meet deadlines.
• Ability to work independently and collaboratively, adapt to changing priorities and take a proactive approach to problem-solving.
• High level of integrity, accountability and willingness to learn, with the ability to follow instructions and comply with workplace policies, including Occupational Health and Safety requirements.

Position Description  

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services. 

Barwon Health staff benefits 

• Excellent working conditions and a strong sense of job satisfaction 

• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program 

• Extensive professional development opportunities 

• Attractive salary packaging benefits 

• Living expenses capped at $9,010 

• Meals and entertainment capped at $2,650 

For more information about working at Barwon Health, please click here 

Diversity and inclusion 

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community. 

Child safety 

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards 

Additional information 

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au 

All appointments are subject to: 

• Satisfactory Police Record Check 

• Immunisation Status Clearance 

• Working with Children Check (if applicable) 

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.