Staffing Allocator (Grade 1), Central Resource Unit
Employment Type - Temporary Part Time
Hours per fortnight - 20
Job Category - Administration - Administration Assistant
Req Id - 8967
- Join the largest regional healthcare service in Victoria
- Enjoy a role that will be varied and challenging
- Exciting temporary part time position (20 hours per fortnight) long service leave relief
About the role
As the Staffing Allocators you'll work with key members of the access and resource team and ward staff to trouble shoot and fill staffing shortfalls across the organisation.
The successful incumbent will be level-headed, highly organised, excellent communicator and able to work at a fast pace. This vital role is IT based so ability to uptake IT programs is a must.
Key Responsibilities
- Allocate the most appropriate and cost-effective staff to meet short-term staffing requirements, manage planned and emergent leave coverage, and ensure approved staffing requests are filled across predominantly bed-based services
- Respond to incoming calls and liaise effectively with ward/unit managers, casual bank, pool and part-time staff, nursing agencies (following agency avoidance strategies), and operational managers to address staffing needs and workforce pressures
- Validate CRU timesheets in accordance with guidelines, maintain accurate staffing databases, and ensure workforce allocation processes comply with organisational policies and approved procedures
What we’re looking for
- Demonstrated experience in an administrative or clerical role within a fast-paced, customer-focused environment, with the ability to manage competing priorities and deliver high-quality service
- Excellent verbal and written communication skills, strong computer literacy, and the ability to quickly learn and use specialist web-based systems. Experience with telephony systems and Barwon Health applications is highly regarded
- Ability to work a rotating roster, including shift work and additional hours as required, with a collaborative approach and an understanding of healthcare staffing requirements in acute, sub-acute, or aged care settings being advantageous
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
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Excellent working conditions and a strong sense of job satisfaction
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A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
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Extensive professional development opportunities
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Attractive salary packaging benefits
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Living expenses capped at $9,010
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Meals and entertainment capped at $2,650
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For more information about working at Barwon Health, please click Here
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child Safety
We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)
Additional information
If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au
All appointments are subject to:
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Satisfactory Police Record Check
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Immunisation Status Clearance
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Working with Children Check (if applicable)
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.
Contact person: Libby Bentley
Email: libby.bentley@barwonhealth.org.au
Application closing date: 30 July 2026
Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.
Shortlisting may commence prior to the closing date - early applications are encouraged.
Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.