Senior Administrative Assistant, Women's Services

• Build your career with Victoria’s largest regional health service
• Join a supportive, high-performing team making a real community impact 
• Fantastic permanent full-time role | 80 hours per fortnight | ADOs | five weeks leave(pro-rata) & salary packaging benefits

About the role 

The Women’s Services Senior Administrative Assistant plays a crucial role in facilitating the smooth running of the Women’s Services Department, through the coordination of the Obstetrics & Gynaecology Consultant workforce, supporting the O&G junior medical workforce of doctors in training, and collaborating with a wide range of stakeholders. The role works closely with the Director and Deputy Director of Women’s Services, providing exceptional administrative assistance, supporting the operational management of the department and improving workflow processes. They also work collaboratively with the Executive Assistant, Women’s, Children’s and Families Directorate in facilitating the activities and smooth running of the Directorate.

Key responsibilities 

• Coordinate Obstetrics & Gynaecology consultant rostering, leave management, timesheets and workforce communications to ensure smooth service delivery
• Provide high-level administrative and executive support, including diary management, meeting coordination, agenda preparation, minute taking and follow-up actions
• Support medical workforce recruitment, onboarding and ongoing administration for senior and junior medical staff across Women’s Services
• Maintain accurate records, rosters, trackers, intranet content and departmental systems while supporting quality, compliance and operational activities

What we’re looking for 

• Extensive administrative experience working in a related field
• Highly skilled in the MS Office suite of products to produce a range of high-quality documents, particularly Microsoft Excel, Word and Outlook.
• Demonstrated experience coordinating workforce rosters is preferred OR proven experience managing complex schedules.
• Proven ability to manage tight deadlines and timeframes under pressure along with the capability to prioritise urgent tasks.
• Highly organised and flexible work ethic, with high attention to detail
• Ability to confidently and professionally liaise with senior and junior medical staff
• Proven ability to pro-actively identify and solve problems and issues, exercising initiative and sound judgement
• Experience in arranging and providing high level support for meetings, conferences and functions
• Highly developed verbal and written communication skills

Position Description  

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services. 

Barwon Health staff benefits 

• Excellent working conditions and a strong sense of job satisfaction 

• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program 

• Extensive professional development opportunities 

• Attractive salary packaging benefits 

• Living expenses capped at $9,010 

• Meals and entertainment capped at $2,650 

For more information about working at Barwon Health, please click here 

Diversity and inclusion 

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community. 

Child safety 

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards 

Additional information 

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au 

All appointments are subject to: 

• Satisfactory Police Record Check 

• Immunisation Status Clearance 

• Working with Children Check (if applicable) 

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.