Senior Administration Assistant | Mental Health, Drug & Alcohol Services
Employment Type - Permanent Part Time
Job Category - Administration - Administration Assistant
Req Id - 4293
- Join our dynamic senior administration team working
- Assist the senior medical staff of Mental Health, Drugs & Alcohol Service at Barwon Health
- Permanent Part time position | Hourly rate $36.57
About Barwon Health
Barwon Health is one of the largest and most comprehensive regional health services in Australia, providing care at all stages of life and circumstance. Services available through Barwon Health cover the full spectrum from primary care, community services, aged care, rehabilitation, mental health, emergency and acute care. We serve more than 500,000 people through the efforts of more than 9000 staff and volunteers across more than 20 sites. Barwon Health is committed to developing a vibrant culture of education, training and research that advances health and wellbeing for all.
About Mental Health, Drug and Alcohol Services (MHDAS)
MHDAS provides integrated and recovery oriented mental health, drugs and alcohol assessment, treatment and community support to people of all ages within the Barwon region experiencing, or at risk of experiencing, mental health and drug & alcohol issues, and their families.
Our service is internationally recognised for its innovative clinical programs and integrated models of practice that are client centred, accessible and family inclusive. We are fortunate to enjoy terrific internal relationships and have developed excellent partnerships with the local community that provide for seamless integrated care for our clients.
MHDAS is entering a new phase of co-design of our service system with people who access our services and our wider community. This will build on our nationally recognized unique cultural approach to the challenges of recovery-oriented service delivery to redesign our service system.
About the facility
Our major sites include University Hospital Geelong in Geelong’s CBD, the McKellar Centre precinct in North Geelong, Barwon Health North in Norlane, and residential aged care facilities spanning the region. Comprehensive mental health, community health and dental services are delivered through various programs across the Barwon South West Region, including Torquay and Colac.
About the role
We are seeking a highly organised and proactive administrative professional to join our team. In this role, you will provide crucial support to the Executive Team and help ensure the smooth and efficient operation of administrative functions within the MHDAS Directorate. Your expertise will be key in optimising workflows, managing evolving demands, and supporting leadership committees. If you have strong communication skills, advanced Microsoft Office proficiency, and a passion for improving office systems, we encourage you to apply.
Key Responsibilities:
- Provide confidential and efficient administrative services to support the Executive Team.
- Offer secretariat support for leadership committees, including preparing correspondence and briefings.
- Manage diaries and ensure accurate record-keeping to maintain operational efficiency.
- Oversee the implementation and maintenance of office systems that support governance and key functions.
- Utilise advanced proficiency in Microsoft Office (Word, Excel, Outlook) for effective task management.
- Leverage experience with record management and technical tools to optimise workflows and streamline data management.
About the culture
You will have the opportunity to be part of a highly skilled, professional and dedicated team who take pride in providing high quality services. We promote positive, respectful relationships and strong partnerships within the workplace. Grow and develop your capabilities with Barwon Health’s commitment to professional development.
- Excellent working conditions with a high sense of job satisfaction.
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program.
- Wide-range of professional development opportunities to enhance your career.
- Attractive salary packaging benefits. Living expenses capped at $9010 and meals and entertainment capped at $2650.
Derived from the local Wathaurong Aboriginal name for the region Djilang, Geelong is thought to mean ‘Tongue of Land’.
Geelong offers a range of lifestyle choices including inner city, coastal, suburban and rural homes.
- Geelong is home to world class schools and education providers.
- Doorstep to the Great Ocean Road, Bellarine Peninsula and the Surf Coast
- Appreciate our vast and abundant parklands, sports and entertainment attractions, and thriving dining and shopping complexes.
To learn more about the region, click here.
Diversity and Inclusion
We believe in the power of diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of our team members, fostering an environment where everyone feels valued and respected.
Our commitment to diversity strengthens our ability to provide compassionate and equitable care to all individuals, regardless of their backgrounds, abilities and identities.
We are committed to providing positive employment opportunities and a workplace that promotes wellbeing, and we welcome and encourage applications from those who identify as Aboriginal and/or Torres Strait Islander.
We actively encourage individuals with disabilities and diverse backgrounds and identities to apply for our positions. Should you require any reasonable adjustments or support during the recruitment process, we are here to assist you every step of the way.
We are committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards.
Prior to commencement with Barwon Health, all new employees are required to provide a completed Barwon Health Immunity Status form and have Staff Care clearance.
Contact person: Aisling McCarthy | Administration Manager | MHDAS
Email: aimccar@barwonhealth.org.au
Phone: (03) 4215 2555 Mon - Fri 9am - 4pm
Application closing date: Friday 27 June, 2025
Position Description