Senior Administration Assistant - Mental Health, Drug & Alcohol Service
Employment Type - Permanent Part Time
Hours per fortnight - 72
Job Category - Administration - Administration Assistant
Req Id - 8302
- Enjoy a wonderful work life balance with a 9 day fortnight 8:00am - 4:30pm
- Provide Executive and Medical Workforce Administrative Support for Mental Health, Drug & Alcohol Service (MHDAS)
- Supportive and collaborative team with variety and meaningful work every day
About the role
We are seeking a highly organised and proactive Senior Administrative Assistant to provide executive and medical workforce administrative support within Mental Health, Drugs and Alcohol Services (MHDAS).
This varied role provides essential support to the MHDAS Executive and assists with the coordination of the medical workforce, including Psychiatry Registrars and Consultant Psychiatrists working across community, acute, specialist and inpatient services. The position plays a key role in supporting workforce operations, rostering coordination, governance processes and the smooth day-to-day functioning of administrative services across the Directorate.
Working within a fast-paced and collaborative environment, you will contribute to the efficient operation of MHDAS through high-level administrative support, coordination and strong stakeholder engagement.
Key Responsibilities
- Provide confidential and efficient administrative support to the MHDAS Executive team
- Support coordination of the medical workforce, including Registrars and Consultants, rostering coordination and administrative processes
- Provide Secretariat support for leadership meetings and committees, including preparation of agendas, correspondence and briefing documents
- Manage diaries, scheduling and record management to support operational efficiency
- Maintain and improve administrative systems, workflows and governance processes
- Utilise advanced Microsoft Office skills and technical systems to support reporting and administration functions
What We Are Looking For
We are seeking an experienced and professional administrative assistant who thrives in a fast-paced environment and enjoys supporting both Executive leaders and medical workforce operations. You will bring excellent organisational and communication skills, a proactive approach, and the ability to manage competing priorities while maintaining a high level of confidentiality and attention to detail.
Experience working within healthcare or complex administrative environments, along with strong Microsoft Office skills, will be highly regarded.
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
- Excellent working conditions and a strong sense of job satisfaction
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
- Extensive professional development opportunities
- Attractive salary packaging benefits
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650
For more information about working at Barwon Health, please click Here
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child Safety
We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)
Additional information
If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au
All appointments are subject to:
- Satisfactory Police Record Check
- Immunisation Status Clearance
- Working with Children Check (if applicable)
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.
Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.
Contact person: Aisling McCarthy | Manager | Administration MHDAS
Email: Aisling.McCarthy@barwonhealth.org.au
Phone: (03) 4215 2555
Application closing date: Thursday 4, June 2026
Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the Employee Login on the external Careers Page or access the Careers Page through the intranet before applying.
Shortlisting may commence prior to the closing date - early applications are encouraged.