Executive Assistant (Grade 2) Intensive Care Unit
BARWON HEALTH STAFF ONLY
Employment Type - Permanent Part Time
Hours per fortnight - 48
Job Category - Administration - Administration Assistant
Req Id - 9268
- Grow your career with Victoria's largest regional healthcare provider in a role that maximises your potential and ambitions
- Centrally located at University Hospital, only minutes from the vibrant waterfront and renowned ocean coastline
- Fantastic permanent part-time opportunity (48 hours per fortnight) with 5 weeks leave(pro-rata) & great salary packaging benefits
About the role
The role of the Executive Assistant in the Intensive Care Unit is to provide administrative support and secretarial duties to the Director of Intensive Care and the ICU Specialists and ICU Medical Staff.
Key responsibilities include, but are not limited to:
- Provide high-level administrative support to ICU Specialists, including calendar management, meeting coordination, and correspondence handling.
- Maintain confidential medical and administrative records in line with privacy standards.
- Prepare reports, agendas, and meeting minutes as required.
- Manage office systems, supplies, financial processes, and invoice handling.
- Coordinate staff rosters, leave, locum cover, and timesheets.
- Support course administration and reimbursement processes.
- Liaise with internal and external stakeholders and manage ICU-specific IT and electronic medical records systems.
What we’re looking for
- Demonstrated administration experience supporting multiple staff, with the ability to prioritise, organise and manage competing demands accurately and within required timeframes.
- Highly developed verbal and written communication skills, with strong interpersonal and teamwork abilities and a professional, courteous approach.
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, with the ability to learn and effectively use organisation-specific systems and applications.
- Demonstrated understanding of confidentiality and privacy within a healthcare environment, with a self-motivated, resourceful and solutions-focused approach.
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
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Excellent working conditions and a strong sense of job satisfaction
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A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
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Extensive professional development opportunities
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Attractive salary packaging benefits
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Living expenses capped at $9,010
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Meals and entertainment capped at $2,650
For more information about working at Barwon Health, please click here
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child safety
We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards
Additional information
If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au
All appointments are subject to:
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Satisfactory Police Record Check
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Immunisation Status Clearance
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Working with Children Check (if applicable)
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.
Contact person: Claire Cattigan
Email: claire.cattigan@barwonhealth.org.au
Application closing date: 10 September 2026
Shortlisting may commence prior to the closing date - early applications are encouraged.