Executive Assistant (Grade 2), Corporate Services
Employment Type - Permanent Part Time
Hours per fortnight - 40
Job Category - Administration - Persoanl Assistants/Secretary
Req Id - 6213
- Join the largest regional health service in Victoria
- Be an integral part of a team of enthusiastic and busy health professionals
- Permanent part-time position (40 hours a fortnight)
About Barwon Health
Barwon Health is one of the largest and most comprehensive regional health services in Australia, providing care at all stages of life and circumstance. Services available through Barwon Health cover the full spectrum from primary care, community services, aged care, rehabilitation, mental health, emergency and acute care. We serve more than 500,000 people through the efforts of more than 9000 staff and volunteers across more than 20 sites. Barwon Health is committed to developing a vibrant culture of education, training and research that advances health and wellbeing for all.
About the facility
Our major sites include University Hospital Geelong in Geelong’s CBD, the McKellar Centre precinct in North Geelong, Barwon Health North in Norlane, and residential aged care facilities spanning the region. Comprehensive mental health, community health and dental services are delivered through various programs across the Barwon South West Region, including Torquay and Colac.
About the role
Barwon Health is seeking a highly organised and proactive Executive Assistant to provide dedicated support to the Board Secretary and members of Barwon Health’s Executive team.
This pivotal role requires exceptional communication skills, sound judgement and discretion, and the ability to manage a broad range of administrative and executive support tasks in a fast-paced healthcare environment.
As the Executive Assistant (Corporate Support), you will:
- Provide dedicated support to the Board Secretary and members of Barwon Health’s Executive team
- Manage correspondence and briefing materials
- Coordinate complex diaries and schedules
- Maintain accurate record management systems to maximise the efficiency and productivity of the Executive team
Serving as a key point of contact for the office of the Board Secretary, you will handle diverse responsibilities and adapt to shifting priorities. You will also play a critical role in maintaining and improving office systems that underpin governance processes and support the operations of relevant directorates and the corporate office.
To succeed in this role, you will bring:
- Proven experience providing executive support in a large organisation
- Outstanding time management and organisational skills
- A positive, professional, and agile approach to your work
Join Barwon Health and make a meaningful contribution to supporting strong leadership across our organisation.
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
About the culture
Barwon Health's Corporate Office is a group of passionate, innovative, knowledgeable staff who thrive in a fast paced environment. We pride ourselves on working with each other in a way that encompasses the Barwon Health Values of respect, compassion, commitment, accountability & innovation.
- Excellent working conditions with a high sense of job satisfaction
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
- Wide-range of professional development opportunities to enhance your career
- Attractive salary packaging benefits. Living expenses capped at $9,010 and meals and entertainment capped at $2,650
About Geelong - Derived from the local Wadawurrung Aboriginal name for the region Djilang, Geelong is thought to mean ‘Tongue of Land’.
- Geelong offers a range of lifestyle choices including inner city, coastal, suburban and rural homes
- Geelong is home to world class schools and education providers
- Doorstep to the Great Ocean Road, Bellarine Peninsula and the Surf Coast
- Appreciate our vast and abundant parklands, sports and entertainment attractions, and thriving dining and shopping complexes
Diversity and Inclusion
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve.
We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, and family structures. We proudly support LGBTIQA+ inclusion and are committed to a safe and inclusive workplace for all.
We encourage applications from:
- Aboriginal and/or Torres Strait Islander peoples
- LGBTIQA+ community members
- People of all gender identities
- People with disability
- Culturally and linguistically diverse communities
If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au
Barwon Health is a totally smoke-free workplace.
We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)
Prior to commencement with Barwon Health, all new employees are required to provide a completed Barwon Health Immunity Status form and have Staff Care clearance.
Please note we do not accept resumes via email.
This role requires you to provide evidence of a 2025 influenza vaccination.
Contact person: Karen Ruggero
Email: karen.ruggero@barwonhealth.org.au
Phone: (03) 4215 1051
Application closing date: 31 October 2025
Are you currently a Barwon Health employee? If so, please follow the links below on how to apply.
Instructions for Internal Candidates only