Coordinator (Grade 2), Barwon Health Senior Medical Staff Group
Employment Type - Permanent Part Time
Hours per fortnight - 38
Job Category - Administration - Administration Assistant
Req Id - 9957
- Make a meaningful contribution supporting Barwon Health’s Senior Medical Staff Group
- Enjoy a varied role coordinating meetings, events, research initiatives and member communications
- Join a collaborative healthcare environment in a permanent part-time position (38 hours per fortnight) offering variety and flexibility
About the role
The Coordinator, Barwon Health Senior Medical Staff Group (SMSG), provides coordination and administrative support to the SMSG office bearers and members. You will coordinate meetings, correspondence, membership records and reporting, while supporting key initiatives including research competitions, social events, clinical school prizes and charitable fund applications. This varied role requires strong organisational and communication skills, attention to detail and the ability to maintain confidentiality while building effective relationships with senior medical staff and key stakeholders.
The successful applicant must be available to attend occasional meetings and social events outside of regular business hours, as required.
Key Responsibilities
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Coordinate SMSG meetings, agendas, minutes, correspondence and annual reporting, ensuring accurate documentation and compliance with relevant requirements
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Maintain senior medical staff and membership records, manage membership payments and communications, and coordinate SMSG events, research competitions, clinical school prizes and charitable fund applications
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Provide administrative support to SMSG initiatives and projects, maintaining confidentiality, information security and compliance with Barwon Health policies, standards and values
What we’re looking for
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Substantial experience in a similar administrative role, preferably in the health sector, with proficiency in Microsoft Word, Outlook and Excel
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Demonstrated ability to work independently, communicate effectively with diverse stakeholders, learn new systems and resolve problems
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Strong understanding of confidentiality and information sharing, with an ability to manage sensitive information appropriately. A Certificate III or higher in office administration, experience with an incorporated association or remote working capability is desirable
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
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Excellent working conditions and a strong sense of job satisfaction
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A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
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Extensive professional development opportunities
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Attractive salary packaging benefits
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Living expenses capped at $9,010
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Meals and entertainment capped at $2,650
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For more information about working at Barwon Health, please click Here
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child Safety
We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)
Additional information
If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au
All appointments are subject to:
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Satisfactory Police Record Check
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Immunisation Status Clearance
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Working with Children Check (if applicable)
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.
Contact person: Paul Power
Email: paul.power@barwonhealth.org.au
Application closing date: 11 November 2026
Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.
Shortlisting may commence prior to the closing date - early applications are encouraged.
Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.