Clinical Administration Officer (Grade 1), Post Acute Care

Employment Type -  Permanent Full Time

Hours per fortnight - 80 

Job Category - Administration - Administration Assistant

Req Id - 7696 

• Enhance your career with the largest regional healthcare service in Victoria
• Grow your skills at an organisation invested in your long-term development
• Permanent full-time opportunity (80 hours per fortnight) 5 weeks annual leave and salary packaging

About the role

The Post Acute Care Clinical Administration Officer provides timely, client-focused administrative support to facilitate smooth service delivery across the program. The role contributes to efficient referral processing, document management and general administrative tasks that support effective patient flow and quality outcomes. The role may be required to support multiple Barwon Health clinical services depending on service delivery needs. The position will operate according to relevant legislation, Barwon Health policies, programs, and department guidelines.

The successful applicant will be well supported by the Post Acute Care Clinicians, however it would be advantageous for the successful applicant to understand and be able to interpret medical terminology.

The Post Acute Care Program aims to assist clients recently discharged from public hospitals requiring short-term, community-based support to assist them to recuperate in the community and ensure safe and timely discharge. The service has recently undergone a model of care review and is now offering a new and exciting program to meet the needs of our clients as they transition back home.

Key Responsibilities

• responsible for client focused administrative support for all incoming referrals received by the Post Acute Care Department
• a central point of contact for clients, families/carers, internal and external service providers who require access to the Post Acute Care program
• responsible for supporting the Post Acute Care Clinicians in managing incoming and outgoing referrals across a number of data platforms
• required to be tech savvy working across a number of digital systems, data platforms, and service coordination tools

What we’re looking for

• previous health administration experience
• demonstrated ability to communicate with people at all levels and varying communication styles
• the ability to work in collaboratively within a small team
• a proven ability to multitask, manage competing priorities and problem solve
• proven computer literacy including the use of Microsoft Office applications (word, Excel, Outlook, TEAMS) and ability to learn specialist programs

Position Description 

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click Here

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person:  Kate Dell'Oro
Email:  kate.delloro@barwonhealth.org.au

Application closing date: 31st, March 2026