Admissions and Administrative Officer (Grade 1), Transition Care Program

Employment Type -  Temporary Full Time

Hours per fortnight - 80 

Job Category - Administration - Ward Clerk

Req Id - 7884 

• Extend your career, gain invaluable experience 

• Enjoy a rewarding position in a supportive team environment!

• Temporary full-time role, long service leave replacement | 80 hours per fortnight | ADOs, 5 weeks leave pro rata & salary packaging

About the role

The role of Admissions and Administrative Office in the Transition Care Program (TCP) is to provide high quality care and services to all clients within the Transition Care Program.

TCP is a short-term, goal-oriented care and support after a hospital or inpatient rehabilitation admission to regain independence or determine long term care options

Key Responsibilities

• Provide high-quality administrative support, including coordinating admissions, managing referrals and waitlists, and ensuring all documentation is accurate and completed in a timely manner.
• Deliver consumer-focused service by acting as a key contact for clients, carers, and stakeholders, handling enquiries, and maintaining professional, courteous communication.
• Maintain accurate financial and operational records, including reconciling accounts, preparing reports, and supporting compliance with organisational policies and procedures.
• Collaborate effectively with team members and leadership to support efficient service delivery, continuous improvement, and a respectful, inclusive workplace culture.

What we’re looking for

• Relevant qualification in administration or office support, with demonstrated experience in a clinical administrative environment.
• Strong technical proficiency across systems including Microsoft Office, SharePoint, iPM, and My Aged Care, with experience in data analysis and financial reporting.
• Excellent communication and interpersonal skills, including a professional telephone manner and ability to engage with diverse stakeholders.
• Highly organised and self-motivated, with strong attention to detail, ability to work independently in a confidential setting, and effective time management and prioritisation skills.

Position Description 

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click Here

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person:  Ana Hourihan
Email:  ana.hourihan@barwonhealth.org.au

Application closing date: 16th April 2026