Administrative Assistant (Grade 2), Infectious Diseases

Employment Type -  Temporary Part Time

Hours per fortnight - 30 

Job Category - Administration - Administration Assistant

Req Id - 7593 

• Enhance your career with the largest regional healthcare service in Victoria 
• Enjoy a role that will be varied, challenging and rewarding 
• Temporary part time opportunity (30 hours per fortnight) until 22/12/2026

About the role

We are seeking an experienced administrative assistant to provide exceptional administration and reception services to our Infectious Diseases Team and Infection Prevention Service.  You will be responsible for the delivery of confidential, efficient, consumer focussed administrative support that ensures equity of access to care for patients, in accordance with Barwon Health values and guidelines.

Key Responsibilities 

• Provide high-level administrative support including scheduling, correspondence, and coordination of meetings
• Manage and maintain accurate diaries, contact lists, rosters, and internal/external communications
• Prepare agendas, record and distribute minutes, and coordinate reports and performance data
• Maintain departmental systems, procedures, website content, and office supplies
• Coordinate onboarding for new staff and students, and monitor mandatory training compliance
• Collate and issue the Annual Report, while supporting staff wellbeing and undertaking other duties as required

What we’re looking for 

• Relevant tertiary qualification (Certificate IV or higher in Secretarial/Business Studies) or substantial equivalent experience
• Demonstrated experience providing high-level administrative support to multiple managers in a fast-paced environment
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access) and ability to learn new systems quickly
• Excellent interpersonal, customer service, and written and verbal communication skills
• Strong organisational, problem-solving, and time-management skills, with the ability to prioritise tasks and manage confidential information discreetly

About the service

Barwon Health’s Infectious Diseases Unit and Infection Prevention Service provide consultations, inpatient care and antimicrobial stewardship across all acute care sites. They provide advanced training in infectious diseases and microbiology and lead extensive infectious diseases research programs in clinical, basic sciences, public health and epidemiology.

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services. 

Barwon Health staff benefits 

• Excellent working conditions and a strong sense of job satisfaction 
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program 
• Extensive professional development opportunities 
• Attractive salary packaging benefits 
• Living expenses capped at $9,010 
• Meals and entertainment capped at $2,650 

For more information about working at Barwon Health, please click Here 

Diversity and Inclusion 

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community. 

Child Safety 

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au) 

Additional information 

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au 

All appointments are subject to: 

• Satisfactory Police Record Check 
• Immunisation Status Clearance 
• Working with Children Check (if applicable) 

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email. 

Contact person:  Daniel O'Brien
Email:  daniel.o’brien@barwonhealth.org.au  
Phone: (03) 4215 2376

Application closing date: 18 March 2026