Administration Officer (Grade 1), Allied Health

Employment Type -  Permanent Part Time and temporary part-time 

Job Category - Administration - Customer Service

Req Id - 7339 

• Build your health administration skills in a supportive team
• Gain ongoing training and professional development | supported work environment  
• Two opportunities available, permanent part-time (45 hours per fortnight) and temporary part-time (44 hours per fortnight, long service leave until 20/11/2026) the roles may be combined into a full time position 

About the role

We are seeking a motivated Administration Officer to join the Allied Health Office at University Hospital Geelong. This is a client-facing role that plays a vital part in supporting inpatient and outpatient Allied Health services, ensuring patients receive the right care, in the right place, at the right time. You’ll work closely with clinicians and administration colleagues in a busy, collaborative environment, providing high-quality administrative support and excellent customer service.

Key responsibilities

• Provide reception, scheduling, referral processing and accurate data entry for Allied Health services
• Coordinate clinics, appointments and daily workflows across multiple Allied Health disciplines
• Respond professionally to patient and clinician enquiries while maintaining confidentiality
• Support team operations including rostering support, backfill coverage and quality improvement activities

What we’re looking for

• Experience in health administration with strong organisational skills and attention to detail
• Intermediate to advanced MS Office skills and confidence using information systems
• A professional, friendly “can-do” approach with excellent written and verbal communication skills
• Ability to manage confidential information with discretion and work effectively in a fast-paced team

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
  • Living expenses capped at $9,010
  • Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click here

Diversity and inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards

Additional information

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person: Peter Schoch
Email: peter.schoch@barwonhealth.org.au
Phone: (03) 4215 0843

Application closing date: 15, March 2026