Administration Lead (Grade 3) Women's, Children's and Families
Employment Type - Temporary Full Time
Hours per fortnight - 80
Job Category - Administration - Customer Service
Req Id - 8667
- Join regional Victoria's largest health service, where you'll have opportunities for career development and growth
- Be part of a supportive, collaborative team making a meaningful difference to patient care every day
- Exciting 6 month full time opportunity (80 hours per fortnight) ADO's, 5 weeks annual leave pro rata and salary packaging
About the role
As the Women's, Children's and Families Administration Lead, this role is responsible for supporting recruitment, training, rostering and daily administrative operations of the Women's,Children's and Families (WC&F's) specialist clinics administrations services. You will map Directorate administration processes and develop Standard operating procedures for utilisation across administration staff in the Directorate. You will also develop and deliver high quality administration training programs for all staff in administration roles within the Directorate and who are required to use Barwon Health’s Patient Administration System (currently iPMs).
Key Responsibilities
- Lead, mentor and support a high-performing administration team, providing day-to-day operational leadership, workforce coordination, recruitment support and performance monitoring
- Develop, deliver and maintain comprehensive onboarding, training and education programs to build capability and ensure best practice in patient administration systems and processes
- Foster strong collaborative relationships across the Women's, Children's and Families Directorate, promoting continuous improvement, staff engagement and a positive team culture
- Coordinate key operational functions including roster support, room allocation planning, data quality initiatives and administrative governance to ensure efficient service delivery
What we’re looking for
- Tertiary qualification or experience in healthcare administration within a fast-paced hospital or medical environment
- Strong communication, organisational and computer skills, with the ability to manage priorities and build effective working relationships
- Proactive, adaptable and collaborative, with a high level of initiative, integrity and flexibility to support operational needs
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
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Excellent working conditions and a strong sense of job satisfaction
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A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
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Extensive professional development opportunities
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Attractive salary packaging benefits
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Living expenses capped at $9,010
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Meals and entertainment capped at $2,650
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For more information about working at Barwon Health, please click Here
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child Safety
We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)
Additional information
If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au
All appointments are subject to:
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Satisfactory Police Record Check
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Immunisation Status Clearance
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Working with Children Check (if applicable)
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.
Contact person: Maree Bennett
Email: maree.bennett@barwonhealth.org.au
Phone: (03) 4215 2520
Application closing date: 3 July 2026
Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.
Shortlisting may commence prior to the closing date - early applications are encouraged.
Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.