Administration Assistant - Mental Health, Drug & Alcohol Services
Employment Type - Permanent Part Time
Hours per fortnight - 55
Job Category - Administration - Administration Assistant
Req Id - 3843
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Permanent Part time position(s) – 55 hours per fortnight
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Your motivation and drive for variety and collaboration will make you a valuable part of this team
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Work within our Youth North & South Teams
About Barwon Health
Barwon Health is one of the largest and most comprehensive regional health services in Australia, providing care at all stages of life and circumstance. Services available through Barwon Health cover the full spectrum from primary care, community services, aged care, rehabilitation, mental health, emergency and acute care. We serve more than 500,000 people through the efforts of more than 9000 staff and volunteers across more than 20 sites. Barwon Health is committed to developing a vibrant culture of education, training and research that advances health and wellbeing for all.
About the facility
Our major sites include University Hospital Geelong in Geelong’s CBD, the McKellar Centre precinct in North Geelong, Barwon Health North in Norlane, and residential aged care facilities spanning the region. Comprehensive mental health, community health and dental services are delivered through various programs across the Barwon South West Region, including Torquay and Colac.
About Mental Health, Drug and Alcohol Services (MHDAS)
MHDAS provides integrated and recovery oriented mental health, drugs and alcohol assessment, treatment and community support to people of all ages within the Barwon region experiencing, or at risk of experiencing, mental health and drug & alcohol issues, and their families.
Our service is internationally recognised for its innovative clinical programs and integrated models of practice that are client centred, accessible and family inclusive. We are fortunate to enjoy terrific internal relationships and have developed excellent partnerships with the local community that provide for seamless integrated care for our clients.
MHDAS is entering a new phase of co-design of our service system with people who access our services and our wider community. This will build on our nationally recognized unique cultural approach to the challenges of recovery oriented service delivery to redesign our service system.
About the role
Provide clerical, secretarial and receptionist services to the Barwon Health Mental Health, Drugs & Alcohol Services in order to enable teams to provide courteous, efficient and clinically effective care for people with major mental illness and/or drug and alcohol issues. There are Mental Health, Drugs & Alcohol Teams located throughout the Geelong Region at a number of locations and travel to each of these locations will be required as part of this role in order to provide administration cover. This position will cover leave for administration assistants based at the teams/programs within Mental Health, Drugs & Alcohol Services.
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Entry of data, print and compile routine reports from relevant databases such as, but not exclusive toThe Care Manager (TCM), BOSS, Best Practice, RAPID and iPMS in accordance with Barwon Health requirements for use in patient care and clinical and health services analysis
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Make electronic calendar bookings for rooms, cars and equipment as requested.
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Accurate labelling and scanning of client documentation into electronic systems.
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Participate in the orientation and training of new staff, when required.
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Promptly answer telephones and provide courteous response to all customers.
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Courteous reception of people arriving for appointments, notification to staff of their arrival and communication regarding delays or changes required.
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
For any asssitance with your application, email mentalhealth.recruitment@barwonhealth.org.au with the job request ID and job title.
About the culture
You will work with an innovative multidisciplinary team who maintain extensive knowledge and experience. You will have support and guidance from fellow team members and management who exhibit our Barwon Health values, respect, compassion, commitment, accountability and innovation.
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Excellent working conditions with a high sense of job satisfaction.
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A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program.
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Wide-range of professional development opportunities to enhance your career.
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Attractive salary packaging benefits. Living expenses capped at $9010 and meals and entertainment capped at $2650.
Derived from the local Wathaurong Aboriginal name for the region Djilang, Geelong is thought to mean ‘Tongue of Land’.
Geelong offers a range of lifestyle choices including inner city, coastal, suburban and rural homes.
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Geelong is home to world class schools and education providers.
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Appreciate our vast and abundant parklands, sports and entertainment attractions, and thriving dining and shopping complexes.
To learn more about the region, click here.
Diversity and Inclusion
We believe in the power of diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of our team members, fostering an environment where everyone feels valued and respected.
Our commitment to diversity strengthens our ability to provide compassionate and equitable care to all individuals, regardless of their backgrounds, abilities and identities.
We are committed to providing positive employment opportunities and a workplace that promotes wellbeing, and we welcome and encourage applications from those who identify as Aboriginal and/or Torres Strait Islander.
We actively encourage individuals with disabilities and diverse backgrounds and identities to apply for our positions. Should you require any reasonable adjustments or support during the recruitment process, we are here to assist you every step of the way.
We are committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards.
This role must be fully vaccinated for COVID-19 and influenza and meet the requirements of the Barwon Health immunisation policy.
Contact person: Aisling McCarthy
Email: aimccar@barwonhealth.org.au
Phone: (03) 4215 2555, Monday to Friday, 9am to 4pm
Application closing date: 28 Feb 2025
Contact person: Aisling McCarthy
Email: aimccar@barwonhealth.org.au
Phone: (03) 4215 2555, Monday to Friday, 9am to 4pm
Application closing date: Monday 10, March 2025