Administration Assistant (Grade 2), Medical Imaging

Employment Type -  Temporary Part Time

Hours per fortnight - 42 

Job Category - Administration - Personal Assistants/Secretary

Req Id - 7857 

• Great opportunity to step into Health Care with your administration or personal assistant experience
• Work within the interesting multidisciplinary environment of medical imaging
• Temporary part-time position (Parental Leave Relief) – minimum 2 days per week 
• Diverse job-share role

About the role

BMI is currently recruiting for an Administration Assistant - Operations (job share = Paternity Leave Relief) to provide high level assistance and secretarial support to our Operations Manager, Clinical Support Manager and Senior Leadership Team.  Working closely in a job-share arrangement you will help facilitate the effective operation of Barwon Medical Imaging.

The Administration Assistant (Operations) – works closely with Operations Manager and Clinical Support Manager in providing day to day coordination and administrative support to Radiologists, Registrars and the senior leadership team or BMI.

This diverse role will see the successful candidate utilise their strong administration skill set in the areas of diary management, rostering assistance, communication and secretarial support.  Previous experience in supporting financial processes including, ordering (via Oracle), invoicing and reconciliation will be highly regarded, as will strong customer service skills to be utilised in assisting external referrers access BMI imaging and reports.

Key responsibilities 

• Manage calendars, meetings, agendas, and minutes for the BMI Senior Leadership Team.
• Respond to enquiries, coordinate communication, and maintain strong internal and external relationships.
• Assist with onboarding, rosters, reporting, mail distribution, and general administrative tasks.
• Support IT triage, policy administration, and maintain quality improvement and departmental records.

What we’re looking for 

• Experience in an Administrative Support, Personal Assistant, or other similar role.
• High level of computer literacy (word, excel, power point, email, internet)
• Ability to work independently, interdependently and flexibly within a multidisciplinary program.
• Strong Interpersonal Skills - ability to liaise across a broad range of clients/customers, including executives, management, external customers and fellow team members
• Excellent organisational and administrative skills
• Aptitude to learn new computer programs / communication programs

Position Description 

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services. 

Barwon Health staff benefits 

• Excellent working conditions and a strong sense of job satisfaction 

• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program 

• Extensive professional development opportunities 

• Attractive salary packaging benefits 

• Living expenses capped at $9,010 

• Meals and entertainment capped at $2,650 

For more information about working at Barwon Health, please click here 

Diversity and inclusion 

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community. 

Child safety 

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards 

Additional information 

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au 

All appointments are subject to: 

• Satisfactory Police Record Check 

• Immunisation Status Clearance 

• Working with Children Check (if applicable) 

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email. 

Contact person: Narelle Lawless
Email: narelle.lawless@barwonhealth.org.au
Phone:  (03)4215 0359

Application closing date: 20th April 2026