Administration Assistant (Grade 1), Oral Health Services

Employment Type -  Permanent Full Time; Permanent Part Time

Job Category - Administration - Clerical/Data Entry/Typist/Telephonist

Req Id - 10110 

• Enhance your career with the largest regional healthcare service in Victoria
• Become a vital member of a dynamic team comprising passionate professionals
• Excellent temporary full-time opportunity (80 hours per fortnight) with access to ADO's, 5 weeks annual leave and salary packaging benefits

About the role

The Administrative Assistant supports and works closely with the Administration & Outreach Team Leader, Director, Co-ordinator and leaders of the Oral Health Services Department. This position provides a broad range of administrative and project support to the Department of Oral Health Services, contributing to the efficient operation of the Oral Health Services in delivering high-quality and cost-effective dental services.

Key responsibilities 

• Support the effective delivery and promotion of Oral Health Services through community engagement, stakeholder partnerships and coordination with regional agencies.
• Coordinate administrative operations, including patient scheduling, itineraries and staff rural rotations, to ensure efficient patient flow and client-focused service delivery.
• Contribute to evidence-based oral health promotion, service improvement, research, quality activities and performance monitoring to enhance service effectiveness.
• Provide high-level administrative and program support, promote workplace safety and risk management, and demonstrate leadership aligned with Barwon Health values while supporting and developing colleagues.

What we’re looking for 

• Formally recognised tertiary qualifications in Administration / Business Management 
• Current Victorian Drivers Licence 

Position Description  

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services. 

Barwon Health staff benefits 

• Excellent working conditions and a strong sense of job satisfaction 

• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program 

• Extensive professional development opportunities 

• Attractive salary packaging benefits 

• Living expenses capped at $9,010 

• Meals and entertainment capped at $2,650 

For more information about working at Barwon Health, please click here 

Diversity and inclusion 

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community. 

Child safety 

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards 

Additional information 

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au 

All appointments are subject to: 

• Satisfactory Police Record Check 

• Immunisation Status Clearance 

• Working with Children Check (if applicable) 

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email. 

Contact person:  Jacinta Claxton
Email:  jacinta.claxton2@barwonhealth.org.au
Phone:  (03) 4215 7615

Application closing date: 23 November 2026